The University of Arizona

How to Read Your Paycheck

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1)Payroll Information

  1. Pay Group: Pay type group. Organizes employees into groups with like paycheck processing characteristics for system efficiencies
  2. Pay Begin Date: Beginning date of the biweekly pay period for which the check is being issued
  3. Pay End Date: End date of the biweekly pay period for which the check is being issued
  4. Business Unit: University of Arizona
  5. Advice#: Check number
  6. Advice Date: The date the check is issued

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2)Payee Information

  1. Payee Name: Your name as it appears in the UAccess Employee
  2. Payee Address: Your home address as it appears in the UAccess Employee
  3. Employee ID: Primary eight digit identifier for University employees
  4. Department: Home department
  5. Location: Physical location assigned at the University
  6. Job Title: Primary job title assigned at the University
  7. Pay Rate: Rate of pay, shown as a biweekly salary for exception pay employees and an hourly rate for positive pay employees

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3) Tax Data (Federal / State)

  1. Marital Status: Marital status for tax withholding purposes selected on W-4
  2. Allowances: Withholding allowances selected on W-4
  3. Addl. Amt.: Amount indicated on box 6 of W-4 form
  4. AZ Wthol%: Arizona state tax
  5. FICA %: Percentage of taxable income, currently 7.65%, Medicare - 1.45% , OASDI - 6.2%

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4) Hours and Earnings
Type and number of hours as reported on the UAccess Employee self service timesheet and the dollar amount of each type. Employees holding more than one University job will see a breakdown of hours and type for each position. Employees who report leave time will see earnings based on the job.

  1. Description: Categorized types of earnings
  2. Current Rate: Rate of pay, shown as a biweekly salary for exception pay employees and an hourly rate for positive pay employees
  3. Current Hours: Hours reported in time and labor by earnings description
  4. Current Earnings: Earnings by each description
  5. Year-to-Date: (YTD) Hours: Year-to-date hours by description
  6. Year-to-Date: (YTD) Earnings: Year-to-date earnings by description

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5) Taxes
Federal and State taxes withheld in this pay period and calendar year. Federal and state tax deductions are based on the W-4 and A-4 forms. W-4's and A-4's designations can be changed through the UAccess Employee self service. FICA Medicare and OASDI taxes are a percentage of your "taxable income" figure.  

  1. Fed Withholding: Federal income tax withheld
  2. Fed MED/EE: Employee's portion of Medicare payment (formerly listed under FICA-HI)
  3. Fed OASDI/EE: Employee's portion of Social Security payment (formerly listed under FICA)
  4. AZ Withholding: State income tax withheld

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6) Deductions
The type of deduction taken and reported on the paycheck according to priority in the payroll system separated by before-tax deductions and post-tax deductions. Mandatory paycheck deductions are subtracted from your gross pay in accordance with federal and state laws.

  1. Before-Tax Deductions: Totals of current and year to date before-tax deductions by description
  2. After-Tax Deductions: Totals of current and year to date after-tax deductions by description

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7) Employer Paid Benefits
Employer paid contributions towards employee's benefits. Items marked with an asterisk (*) are taxable to the employee and are imputed as income. Current and year-to-date totals are listed by description of the benefit. There is no impact to employee's net pay.

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8) Totals (Current / YTD)

  1. Total Gross: The gross pay received this biweekly pay period and the total gross pay received for the calendar year, including the current amount
  2. Fed Taxable Gross: Gross pay minus pre-pay deductions
  3. Total Taxes: Sum of Federal and State withholdings
  4. Total Deductions: Sum of before-tax and after tax deductions
  5. Net Pay: The total amount disbursed to employee. Net pay = gross pay less deductions and tax withholdings
  6. i. Current: Bi-weekly gross less current deductions
  7. ii. YTD: Total gross received for the calendar year, including the current amount

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9) Vacation / Sick / Comp
Reports vacation, sick and/or comp time hours earned, used, adjustments, as well as beginning and ending balances. , earned and used, as well as beginning and ending balances.

10) Net Pay Distribution

  1. Amount deposited in your account for Direct Deposit employees.
  2. i. Advice#: Check number
  3. ii. Account Type: Checking/Savings Account
  4. iii. Account Number: Employee's masked account number
  5. iv. Deposit Amount: Amount deposited to employee's account
  6. Employees not enrolled in direct deposit, will receive a paper check

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