Overview

What is Kuali Coeus? 

Kuali Coeus (KC) is a computer system used for research and grant management, drawing on a central database to store information about proposals, awards, sponsors, people, and much more. The objective of this project is to streamline and convert the current paper based grant proposal submission process into an electronic process at the UA.

The KC system will draw on a central database to store information about proposals, awards, sponsors, people, and much more. Users from all over campus will be able to access this database to develop and share information. Having a good system for development and management of proposals will contribute to the University's success in gaining research awards within an increasingly competitive arena, as well as, protecting the institutional integrity and future eligibility for awards.

As with the Kuali Financial System (KFS), the UA has been heavily involved in the specification and development of the KC software through the Kuali Foundation. The KC software is being developed in phases, and will be implemented at the UA in corresponding phases. The first implementation of the pre-award module in July 2009, will be one of the first implementations of the KC software nationwide. It will support building budgets for proposals, and then constructing and submitting proposals thru the grants.gov interface. Later phases will address post-award processes.

How will KC be implemented at UA? 

The KC implementation team will pilot the application in two representative areas - Chemistry and the Arizona Respiratory Center. This pilot will begin in the January-February 2009 timeframe, well in advance of the July 2009 overall target. The pilot approach will serve as a trial of the new software in important but limited areas and will allow a controlled introduction. After a short trial period, the pilot will be expanded to include other departments.

Which modules will be included in the Pilot?

During the pilot the two departments will be trained on several different functions. The Proposal Preparation module includes three primary functions that work together:

1. Proposal Routing Form for collecting and distilling proposal information for institutional review and approvals;

2. Proposal Components provides a place to attach/upload proposal components for electronic proposal submission and for institutional retention; and Grants.gov, the federal government's electronic portal for receiving and processing grant applications.

3. The Budget Development Module will complete the proposal process.

Demonstrations:

To schedule a demonstration of the system please contact Paul Sandoval, KC Implementation Director at sandovar@email.arizona.edu.