The University of Arizona

KFS Timeline

FS Schedule

 

Sep 08 - Nov 08

  • Initialize: Tasks to mobilize and organize the project and the project team resources. This phase builds the foundation for the rest of the project.

Oct 08 - Jan 09

  • Assess and Design: Tasks designed to optimize how the software will be used and how business requirements will be met through the design of new business processes.
  • Conversion: Tasks defined to transfer data as required from the legacy system to KFS. Examples are transactions, vendors, and capital assets.

Dec 08 - Feb 09

  • Test Prep: Tasks coordinated by the Testing Coordinator to prepare for testing. These tasks will enlist many groups including the Business System Analysts, Business Process Owners, and Testers.

Jan 09 - Feb 09

  • Develop & Build Modules: Tasks performed by the technical resources to build and unit test approved modifications to the system.

Jan 09 - Mar 09

  • Develop & Build Interfaces: Tasks to build and unit test interfaces to and from external systems.

Feb 09 - May 09

  • Test Tasks: designed to confirm that the application as used by the newly business processes fulfill business requirements.

Nov 09 - Dec 09

  • Training: Tasks to train end users in the form of online training in May and instructor-led training in June.

Jan 10

  • Go Live of KFS System! Tasks post go-live consist of support tasks and project closure tasks.
  
Checkpoints:

Nov 1, 2008 - Data Structure Freeze: Changes to the databases that support Kuali Financials will be frozen. Only critical changes will be considered. Freezing the data structure facilitates our starting data conversion on release 3 functionality, primarily Capital Assets, before the code is delivered.

Dec 15, 2008 - Kuali Code Freeze:  The release 3.0 code will be frozen and we will begin a 3 month Quality Assurance period prior to the March 2009 official release. Early implementers, UA and Colorado State will be given the code earlier. UA will be installing release 3.0 mid January and will test alongside the Kuali community with UA data.

Mar 13, 2009 - Final 3.0 Release:  Quality Assurance is complete and the code is officially released.

April 1, 2009 - HR Checkpoint:  PeopleSoft HR will integrate with Kuali Financial Systems. On this date, an evaluation will be made to determine if KFS will be going live July 1 as planned, or if, the KFS go live date has been delayed and interfaces need to be made with FRS instead.